Communicating more effectively with the members

There are may other ways in which ClubSec improves and simplifies your communications with members:

Letters and e-mails

If you are looking at a member's data screen you have the option to print a contact information sheet, print an address label or e-mail directly.

From the Home Screen, you can e-mail the entire membership.

You can e-mail/print address labels for the whole membership or for any list that you generate by filtering operations.

In the last two cases where you wish to e-mail either the whole membership or a list you have generated, you have several options. You may choose to:

1. E-mail ALL addresses held for these members
2. E-mail only home addresses
3. E-mail only work addresses
4. E-mail work if present, else e-mail home
5. E-mail home if present, else e-mail work
6. Generate address labels for every member of the list who did not receive an e-mail

Many e-mail clients will not allow multiple posting and will limit the number of recipients to say 20. If your e-mail software has a limit, enter it into ClubSec and, if necessary, multiple e-mails will be generated to ensure that none of your members are left out.

National organisations/governing bodies - put your news on the desktop

If you are a national body with many member clubs or branches, we can supply ClubSec with an RSS feed from your web site visible on the ClubSec home page. The users can see the headlines from your news feed and view an on screen description of the selected news item. A single button click then allows them to open up the default web browser and view any article in full. This is a great way for national bodies to get important information onto the screens of PCs in every club under their juristiction. If no specific feed is required, then ClubSec will keep you informed of UK news headlines as standard.

The ClubSec Noticeboard

These days, computer monitors are very cheap to acquire. Why not mount some monitors within your club - splitter boxes are available from around £40 that will allow a number of monitors to run from one PC. Many clubs now have a projector and large screen - ideal for hooking up your PC.

With this in place, you can then use ClubSec to run your Bingo, raffles and totes.

With such a system in place, why leave the screen(s) blank when club games are not being played? ClubSec provides a NoticeBoard feature which allows the users to enter club information notices or paid advertisements for local tradesmen that allow you to generate some income.

Notices can employ any colours and fonts you choose and are animated to attract attention from the members. And, if you are charging for a notice to be displayed then you can set the End Date when you create it so that it is only displayed for as long as it has been paid for. You can select whether ClubSec will then keep the notice on file or automatically delete it.