ClubSec - the complete club management solution
   
   

Communicating more effectively with the members

There are may other ways in which ClubSec improves and simplifies your communications with members:

Letters and e-mails

If you are looking at a member's data screen you have the option to print a contact information sheet, print an address label or e-mail directly.

From the Home Screen, you can e-mail the entire membership

You can e-mail/print address labels for the whole membership or for any list that you generate by filtering operations

In the last two cases where you wish to e-mail either the whole membership or a list you have generated, you have several options. You may choose to:

  1. E-mail ALL addresses in the database
  2. E-mail only home addresses
  3. E-mail only work addresses
  4. E-mail work if present, else e-mail home
  5. E-mail home if present, else e-mail work
  6. Generate address labels for every member of the list who did not receive an e-mail

Many e-mail clients will not allow multiple posting and will limit the number of recipients to say 20. If your e-mail software has a limit, enter it into ClubSec and, if necessary, multiple e-mails will be generated to ensure that none of your members are left out.

National organisations/governing bodies etc. - put your news on the desktop

If you are a national body with many member clubs or branches, we can supply ClubSec with an RSS feed from your web site visible on the ClubSec home page. The users can see the headlines from your news feed and view an on screen description of the selected news item. A single button click then allows them to open up the default web browser and view any article in full. This is a  great way for national bodies to get important information onto the screens of PCs in every club under their juristiction.

The ClubSec Noticeboard

These days, computer monitors are very cheap to acquire. Why not mount some monitors within your club - splitter boxes are available from around £40 that will allow a number of monitors to run from one PC.

With this in place, you can then use ClubSec to run your Bingo, raffles and totes providing a much better view than the traditional scenario where only part of the audience are facing the machine.

With such a system in place, why leave the monitors blank when club games are not being played? ClubSec provides a NoticeBoard feature which allows the users to enter club information notices or paid advertisements for local tradesmen that allow you to generate some income.

Notices can employ any colours and fonts you choose and are animated to attract attention from the members. And, if you are charging for a notice to be displayed then you can set the End Date when you create it so that it is only displayed for as long as it has been paid for. You can select whether ClubSec will then keep the notice on file or automatically delete it.

 
Replace your bingo machine Run any kind of raffle or draw Running raffles Sell raffle tickets and save paper Does your totes too!             RSS feeds can be provided
ClubSec club management software was designed around the needs of member clubs. From an understanding of what you need in terms of club data management and membership data management, we were able to produce a package that will benefit virtually any club.
ClubSec not only lets you store and manipulate all your membership data, it provides easy to use facilities for collecting subs, dealing with lapsed and overdue members, applicants, communicating with the members and much, much more. What's more, if you wish, you can use ClubSec to run all your raffles, draws, bingo and totes. It can even manage e-sales of your raffle tickets if you want to stop wasting paper.