Maintain accurate and useful data with ClubSec

Keeping data accurate

With all your processes and data stored in one common location, you will never again need to transfer data from one place to another. No more copying subs payments from a scrap of paper someone gave you. No more finding three different versions of a member's address in you file.

But there's a lot more included within ClubSec to ensure that data is accurate. Every time you run ClubSec, it checks member records for any inconsistencies. For example, all members belong to a membership class. You can set rules for each class e.g. minimum and maximum ages, whether the class is reserved for men, women, retired members or applicants etc. If ClubSec detects that someone in a class might not be eligible, it will tell you.

ClubSec can also spot problems that might escape the human eye. Imagine that you decide to increase your annual subscriptions. This is easy to do - you simply make one change for the class of members concerned and everybody's subs go up. But what if Fred Bloggs was going away on holiday and paid you in advance?

This could easily be overlooked but ClubSec would make a note in the member's record (visible the next time they come to pay subs) and would generate a message to the ClubSec user to tell him what had happened. This message will appear on the Home Screen every time an Administrator or Full User logs on until the query is cleared.

ClubSec applies this degree of thoroughness to every task you undertake with member data, thus dramatically reducing the chances of holding inconsistent information.